File Request Application Form

By signing this request, you agree to be bound by these Terms and Conditions. If you do not agree with any part of these terms, we may refuse you access to the data.

The data we will be providing to you may have been prepared by us wholly or in part by third parties. Although we will use our best endeavors to ensure no inaccuracies or defects exist in the physical media, data or software, we make no representations or warranties of any kind relating to its merchant ability or fitness for a particular purpose. We do not warrant the integrity of the data contained in this file, which was, at the time of release, incomplete and a "work-in-progress". As such it cannot be relied upon for the accuracy or quality of any information contained within the data and all responsibility relating to the use of such information is entirely yours. Before supplying the data to you, we require that you agree to the following conditions:

We, es.au Pty Ltd:

1. will endeavour to ensure there are no inaccuracies or defects in the physical media, data or software, but neither we nor our client make any representations or warranties that the physical media, information or software are without virus or other contamination, merchantable, or fit for a particular purpose.
   
   
2. and our client accept no liability greater than we would have incurred by transferring the information to you on paper documents. By paper documents, we mean any physical media containing information able to be read without software.
   
   
3. will supply you with a paper copy of any information supplied electronically if you request it, but we may charge you at our usual rates for the paper copy. We will give you an estimate of the cost on request and provide you with a tax invoice.
   
   
4. are entitled to assume, unless you request a paper copy and notify us within seven (7) days of receipt of both electronic and paper copy, that there is a discrepancy between the two, that the information provided on each is identical.
   
   

You, the recipient:

1. will perform all system back-ups necessary to ensure that your system and all data files can be fully recovered in the event of error or corruption as a result of any data transfer.
   
   
2. will have installed and perform all reasonable virus and integrity checks to your system prior to us transferring the data to you.
   
   
3. may not use or share the information unless it is incidental to the project that the data relates to.
   
   
4. will indemnify es.au Pty Ltd, our client, our client’s agents, against any liability and costs, including legal costs, arising from your failure to meet your obligations under this agreement.
   
   
5. will not bring any claim or legal proceedings against us or our client, or our client’s agents or its employees relating to the supply of the data or this project.
   
   
6. will indemnify us, or our client, its employees and agents against any and all costs, expenses, fees (including reasonable legal and counsel fees) and liability arising from the supply of the data.
   
   

7. prior to transferring any information to a third party, will make a written agreement with the party who will have access to the data other than us and our client. The written agreement must include the following:
   • That the person/s agrees to use the information supplied by us only in relation to this project.
     
     
   • That the person/s clearly distinguish any change to the information we have supplied whenever that information is displayed, reproduced, or transferred to anyone else, including us, by that person.
     
     
   • That the person/s accept that we and our client have made no warranties or representations about the media, information, or software, and are liable only for the original unchanged information transferred to you and only for the extent of liability we would have incurred by providing that original unchanged information on paper.
     
     
   • That the person/s must enter into a written agreement on similar terms before transferring information we have transferred to the recipient under this agreement.
     
     

The recipient of the CAD files will be required to sign and return the enclosed copy of this letter as an acknowledgment of your acceptance of the terms and supply of data.

First Name:		Last Name:
Company Name:
ABN/ACN:		Position:
Mobile:		Email:
Project Address:
Property Owner / Your Client’s Name:
Detailed reason for obtaining file: (e.g. Civil engineer to prepare stormwater plan)
Signature:	Click to Sign	Date: 25/05/2026 04:52 AM

OFFICE USE ONLY	Approved Declined
Reasons for rejection: Missing information / Detailed reason for obtaining file not specified. No owners consent /Our client is unaware of the request. Document not signed. The entity requesting the file is not the entity who intends to use the file
Initials: